20 Top Questions to Ask Before Leasing Commercial Office Space in Houston, Spring, and The Woodlands

Leasing commercial office space in The Woodlands, Spring and surrounding areas can be an exciting turning point for your business, no matter how big or small it is. Not only does this showcase the growth of your organization, but it makes practical sense.

When it comes to deciding what commercial office space to rent, it can be a little daunting; especially with so many choices available. However, finding private or even shared workspace in the Woodlands or Spring doesn’t have to be a difficult feat.

Here’s a list of 20 questions to ask yourself when you are shopping for the perfect office rental in Spring, Texas.

1. Is the Office Rental Space Easily Accessible to Clients?

One of the major selling points of any office rental is the location.  While The Woodlands itself has become a major business hub, having easy access to major Houston highways is always a plus. Cubic Cowork at Rayford Office Park is in Spring near The Woodlands, right next to I-45 North and is in the center of major corporate, business, and shopping districts in North Houston. That means, we have easy access for those who live in The Woodlands, Spring, Oakridge, North Conroe, North Houston, and surrounding areas. This is extremely ideal if you are looking for private office rental in Houston.

2. What Commercial Amenities are Nearby the Office Rental?

Not only do you need to have access to major highways, but you also need to explore dining options, daycare, jogging trails, shopping, and anything else you may want to be near. Cubic Cowork at Rayford Office Park is minutes away from George Bush Intercontinental Airport, Exxon-Mobil Corporation, Old Town Spring, as well as The Woodlands Market Street and shopping mall. In addition, Cubic Cowork at Rayford Office Park is also next to a variety of different restaurants, niche shops, and other unique businesses to explore. If you are looking for a shared workspace in Houston; Cubic Cowork is in a prime location.

3. What Do the Property’s’ Amenities Offer?

Talk to your property manager about the extras you can expect from your commercial office space. There should be amenities beyond what should normally be expected with your lease, such as electricity and water. For instance, Cubic Cowork at Rayford Office Park, not only offers a modern, sleek industrial design, but we have a receptionist with a waiting area, high-speed internet, event space and lounges, break rooms with multiple refrigerators and more! Feel free to stop by to see all our wonderful amenities in person.

4. Do the Amenities Get Easily Filled or Do They Become Unavailable During Peak Hours?

Inquire about what might happen if the amenities are all filled up and whether any area requires a waiting list. For example, at Cubic Cowork, we do have phone booths to use for 15 minutes without a reservation. Your property manager should have an idea of the availability for each amenity within the office rental for Woodlands.

5. What is Included in the Commercial Lease?

The first thing you need to do is to figure out what it is you are paying for. In a standard lease, you should expect water and electricity, but you can also inquire about additional included amenities. You don’t need a complete itemized statement, but it is helpful to determine what the shared workspace in the Woodlands provides and what are additional fees. You can inquire with your property manager about the specifics.

6. What Additional Charges Might I Incur for the Office Space in the Woodlands?

You must know what additional fees may be incurred for use of the space. For instance, some additional office spaces offer food and beverages for sale, some offer conference rental, and even printing out more than one’s paper allotment can become an additional fee. Find out what additional charges may be incurred or are whether these are niceties that you can opt into. In addition, it is equally important you determine when these changes occur and how.

7. Does the Size of the Office Match Your Team’s Needs? 

You need to know if the office space you are getting is suitable for the members of your team. An office rental built for four, for instance, may not comfortably fit five or six employees or you may need to lay off employees down the road. Office spaces like Cubic Cowork in Spring have many different office styles and sizes to choose from, so you can find the one that is right for you and grow when you grow. We even have a virtual office rentals, which means if you or some of your employees don’t need to lease office space, then you can use an open desk a few days a month and work from home the rest of the time or purchase a monthly membership with unlimited open work space days .

8. What Size is the Furniture in the Office Space? 

You need to consider the amount of equipment you have, such as computers or printers, versus the furniture in the commercial office space. The same would go for any decorative items that you would like to include in and around your workspace. From books to candles, microphones to video equipment; all items should fit comfortably in the commercial office space you choose. If you are unsure of how Cubic Cowork can meet your needs, feel free to take a tour and explore any one of our commercial office space offerings.

9. How Loud is the Office Space During Peak Traffic Times? 

Having a quiet area to work is extremely important for a commercial office space. Be sure to inquire about peak office hours and then visit during those times. This will allow you to see what kind of noise level you can expect and further, get a sense of the overall atmosphere of the space you will be working in. If you visit outside of peak hours, you may not get a full picture of how loud the office can get.

10. How accessible and plentiful is the parking?

Consider the ease, or lack thereof, of obtaining a parking spot when you visit, your clients or customers the facility. Do they have to park in a garage?  Do they have to ride in elevators or take stairs to access your business? Is your front door difficult to find? Inquire about visitor versus office space owner parking and what measures are put into place in the event of overflow.   What is the parking to unit ratio? Many businesses fail because of lack of parking. Cubic Cowork at Rayford Office Park in Spring has placed an emphasis on providing plenty of ground-level, front-door access parking for clients and tenants.

11. Do You Have Access 24 Hour Access to Your Office Space?

If you have clients overseas or work outside of normal work hours, then it is helpful to have 24-hour access. Your property manager should know what security measures or easy-access panels are in place. It is also a good idea to inquire about how many other tenants typically use after an hour or before work options.

12. How Easy is It for You to Expand?

Your business could grow; whether that means additional employees or more equipment.  It is best to inquire about expansion early on. Determine what the process might be from moving from one office to another, or what kind of upgrade options there might be. In addition, if there are limited larger spaces available, you may want to inquire about waiting lists and who might hold priority for those spaces. This is generally one of the most attractive aspects of co-work space in Houston; that your space can grow as your business does.

13. What Organizations and Businesses Will Be Your Neighbors?

One of the best things about getting a shared workspace in the Woodlands is the ability to network. If you are looking to lease commercial office space in the Woodlands, then it is a good idea to see who your neighbors might be and what kind of benefit you can find. For instance, you may find yourself next to a digital marketing agency that can help grow your business or near an accountant that can help with tax-related questions. The environment of a Spring private office rental is highly conducive to collaboration. If you are looking to rent an office suite in the Woodlands, you’ll want to build upon connections to help your business grow.

14. How Are Disputes Handled Between Tenants? 

Ask directly how disputes are dealt with; whether the property manager has a protocol in place, or whether it is often left up to tenants to settle their own disputes. In addition, it is also important to know what kind of disputes have arisen in the past and how any type of complaint is dealt with. While it’s impossible for anyone to predict what kind of problems might occur, it is also important that the office space is proactive about dealing with anything that might arise.

15. What Security Measures Are in Place at the Shared Workspace in the Woodlands? 

The property manager should know all the security measures that are put in place to ensure your safety and be willing to share that information with you before sign-on. You need to be proactive with knowing if you will be safe on the property, should something happen. This is especially true if the office space has 24-hour access. You want to feel safe while on the premises, whether that means you can have a staff member or security walk you to your car at night, or simply that you know that your valuables are safe in your locked office when you go out to lunch.

16. Is the Wi-Fi and Internet Stable and Hi Speed? 

So much is done digitally today that having stable internet has become something of a must-have. You don’t need all the technical details, but you do need to know if you will be able to work without interruption.

17. How does the Office Space Ensure that Data is Secure Over thier Networks? 

You should also know what data security measures are in place when selecting a commercial office space. A great deal of business is conducted online, and you want to ensure that you aren’t running the risk of data loss or a security breach.  Is the office using a shared network with shared Bandwidth or will you be provided a private office network to conduct business?  Even if you are not tech-savvy, you can inquire about what kind of encryption is being used.

18. Is There A Backup Server Should the Wi-fi go down? 

Determine who is responsible for internet issues; the provider to the shared office space, or an in-house team. You also need to know what steps are taken when the wi-fi goes down, the typical response time, whether there is a backup server, as well as the window of time the Internet is typically restored.

19. How Are Maintenance Requests Handled?

Whether you have a small problem such as a light bulb needs to be changed, or a major one like a broken AC – you need to know the process for requesting maintenance for the commercial office space. Further, you also need to know if there are any additional hidden fees and who is responsible for which maintenance issue.  At Cubic CoWork, we take the hassle out of janitorial services, landscaping, electricity bills, and Internet issues. You run your business, and we run your office!

20. How Involved is Management?

The property manager should offer you an open line of communication, but it is important to also get a sense of who the upper management contact will be if you need further clarification on an issue to it needs to be elevated.

Here at Cubic Cowork, we are more than happy to answer any of the above questions for you and share more light on what makes us one of the best commercial office spaces in Houston, Spring, and The Woodlands.  Not only do we have wonderful amenities, such as a lounge, event space, kitchen, and an available receptionist, but we also have a wide range of offices in many different styles and sizes.

At Cubic Cowork, the premiere office rental in the Woodlands area, there is everything you need to make your business grow. We are also extremely hands-on and hold many different networking events throughout the year. Want to see everything we have to offer? Why not schedule a tour today!